By: Syifarida Muhamad Zaki

Photo: Nurul Nadia Abdol Rahman

SERDANG, 11 June - The Faculty of Medicine and Health Sciences (FPSK) underwent an Internal Audit of the Quality Management System (QMS) ISO 9001:2015 from 11 to 14 June 2024. This audit was , organized by the Center for Quality Assurance (CQA), Universiti Putra Malaysia (UPM).

LINE AUDITORS AND OBSERVERS WITH FACULTY MANAGEMENT MANAGEMENT

   A total of 50 trained FPSK staff were appointed as Auditors and led by a Chief Auditor. Nuraini Kamaruddin. The appointment was from the Monitoring and Research Agreement Section, Office of the Deputy Vice Chancellor (Research and Innovation).

AUDITORS

   Nuraini in her speech said the audit activity can help ensure the quality assurance of the entire process can be implemented efficiently, effectively, transparently in accordance with the criteria and audit standards of the QMS 9001:2015 standard that has been set for FPSK.

CHIEF AUDITOR, PUAN NURAINI KAMARUDDIN

   She emphasized that this process is an annual practice implemented by UPM. Therefore, the responsible officer (PYB) for each process does not need to worry and feel stressed if there are findings and reprimands because these review activities can have a positive effect on improving the process as well as helping the Faculty to be better prepared to face the next SIRIM audit.

"I am aware that FPSK is one of the largest Responsibility Centers (PTJ) and has a staff count of more than 500 people. However, the organization of the audit journey proposed by FPSK's Deputy Internal Audit Coordinator, Safarina Mohd Ismuddin is very neat, concise and comprehensive.

"I believe this activity can be implemented effectively and believe that PYB for each audited process can provide good cooperation," he said.

Auditors and observers were divided into seven groups to audit / review the following process:

i. Scope of Management
i. Main Service Scope (Undergraduate)
iii. Main Service Scope (Graduate)
iv. Main Service Scope (Industry and Community Network)
v. Main Service Scope (Research and Internationalization)
i. Operational Scope of Support Services (Administrative and Financial)
vii. Operational Scope of Support Services (Laboratory and OSH)

AUDIT SESSION

AUDIT SESSION 2

AUDITOR INTERVIEW SESSION WITH STAFF IN THE LABORATORY

   In the final process of the audit, the Chief Auditor classified the audit findings into two categories, namely the Non-Conformity Report (NCR) and the Improvement Report (OFI). The report will be reported to the CQA Portal for the display of audit findings for further TPAD FPSK actions.

AUDIT CLOSING SESSION

   Also present at the Opening Session of the Internal Audit were the top management of the faculty, namely Deputy Dean (Medical Academics), Prof. Dr. Intan Hakimah Ismail, Deputy Dean (Academic Sans Health & HEPA), Prof. Dr. Barakatun Nisak Mohd Yusof, Deputy Dean (Research and Internationalization), Prof. Dr. Rukman Awang Hamat and Deputy Registrar of FPSK, Hasliza Zakaria.

 SOUVENIR HANDOVER SESSION TO THE CHIEF AUDITOR

Date of Input: 30/07/2024 | Updated: 06/08/2024 | nadia_rahman